The plan already has the week. Confirm it.
Friday arrives and your team reconstructs the week from memory. Profitdrive Timecards starts with the days assigned in the project plan, so people confirm what happened and change what differed.
The chase starts before Friday.
An empty timecard asks people to recreate information that may already be in the project plan. Missing or unclear project setup then becomes a reminder problem at the end of the week.
Profitdrive is a timesheet alternative for IT and professional-services firms that want planned work and delivered cost connected. If you only need a timer, compare the simplicity and cost of a standalone time tracker too.
Confirm the plan. Correct the exception.
A person’s week arrives prefilled from the project days assigned to them. A full week on one project needs confirmation; when reality differs, change the day and confirm. Leave is recorded alongside the week.
Managers can review submitted time and exceptions without treating confirmation as evidence that the original plan was right. Accepted time supplies delivered project cost.
Compare the whole weekly workflow.
| Weekly task | Check in your current tool | Profitdrive |
|---|---|---|
| Starting the week | Check whether your current tool starts blank, uses timers or imports planned work. | The week is prefilled from the project plan; the person confirms or corrects it. |
| Changes and leave | Check how an exception reaches the project manager and the costing view. | Record the changed day and leave; review what was delivered against the plan. |
| Delivered cost | Check which inputs turn accepted time into project cost. | Use accepted time for delivered project cost; it does not automatically rewrite forecast revenue. |
| Billing handoff | Check whether invoices are created, exported or sent in another system. | Invoice output creates a CSV in Xero’s import layout; approval and sending remain in Xero. |
| Access and price | Count people recording time separately from managers and finance users. | Submitter seats see their own timecards; the first five are free. Price Team and Full seats by their actual roles. |
Starting the week
- Check in your current tool
- Check whether your current tool starts blank, uses timers or imports planned work.
- Profitdrive
- The week is prefilled from the project plan; the person confirms or corrects it.
Changes and leave
- Check in your current tool
- Check how an exception reaches the project manager and the costing view.
- Profitdrive
- Record the changed day and leave; review what was delivered against the plan.
Delivered cost
- Check in your current tool
- Check which inputs turn accepted time into project cost.
- Profitdrive
- Use accepted time for delivered project cost; it does not automatically rewrite forecast revenue.
Billing handoff
- Check in your current tool
- Check whether invoices are created, exported or sent in another system.
- Profitdrive
- Invoice output creates a CSV in Xero’s import layout; approval and sending remain in Xero.
Access and price
- Check in your current tool
- Count people recording time separately from managers and finance users.
- Profitdrive
- Submitter seats see their own timecards; the first five are free. Price Team and Full seats by their actual roles.
A good timecard starts with a usable plan.
Project assignments, working calendars and people costs need to be set up. Prefilling is useful when those inputs reflect the work; it is not an automatic reconstruction of an unmanaged week.
AI-guided migration can prepare the supported import files from your own spreadsheets or exports, with your approval before loading. Keep the setup effort in the evaluation rather than assume no work is needed.
Try a normal week and a changed week.
Take one project, one team member and one exception. Confirm a planned week, correct a change, record leave and check the delivered-cost result and any invoice output you need.
Compare the time and effort across the complete workflow. Do not judge the alternative only by how quickly someone can start a timer.
Follow the question that matters next.
For firms choosing services software and comparing workflow coverage, financial methods and licensing. PSA alternatives and total-cost comparison
For firms keeping Xero, MYOB or QuickBooks while improving delivery planning and company forecasting. Project planning alongside your accounting system
See all starting pointsIs the weekly bottleneck recording time, or connecting it with the project plan?
Request early access to examine your team’s planned-week and confirmation workflow.