AREA 06 / 06·Timecards and delivered cost

Stop chasing timesheets. The week arrives filled in from the plan.

Time booked each week becomes project actuals at month end, next to the outlook. Switch Timecards on in Settings when your firm is ready.

Today's timesheet most likely goes to billing or payroll and stops there. It is filled in on Friday from memory, chased at month end and never compared with the plan. So a senior planned at four days a week is doing five, and a phase meant to end in March is still taking days in May, and the margin pays for both before anyone compares.

Capture the week on a phone, from rows that already know the plan.

On a phone the same week is a stack of project cards with a bar at the bottom carrying the totals and the Save and Submit actions, sized for a thumb. For most people, most weeks, that is the whole job: check the rows, adjust a day, add the Friday you took off, submit. Hours are prefilled from the assigned days in the plan, so a full week on one project arrives complete and needs only a confirmation.

Timecards covers weekly entry, leave entries and Submit week, and My month shows a person's month at a glance. Submitter is a seat for filling in time, with Timecards and My month. Five Submitter seats are free.

Managers review what differed from plan, instead of approving every sheet.

By default a submitted week is the record, and you can turn on approval when you want it. Time management gives managers Team week, Month close and Import time, plus Review when approval is on. Team week shows each person's status, with days on projects and Bench.

At month end an Owner or Power User uses Accept delivery actuals. Actual days times each person's daily cost, plus recognised revenue, become project actuals, and the cost is locked once accepted.

Invoice output turns the same time into an invoice file in Xero's import format, so you bill from the time you cost.

Profitdrive//Caldera Group▾

Time management

Team week

Month close

Invoice output

Import time

Oct 2026Search by nameAll statusesAll typesAll

28 Sep–4 Oct0 open

5–11 Oct0 open

12–18 Oct1 open

19–25 OctThis week2 open

26 Oct–1 Novin Nov3 open

Expected 15d12.5d on projects · 2.5d Bench2 people still open

PERSONSTATUSACTIONS

PERSONSTATUS / ACTIONS

Arlo AlderSubmittedReopen

Ben BirchNot started

Cora CascadeNot started

Time management, Team week: each person's status, days on projects and Bench, with a Reopen action.

The question this answers

Do you need timecards to know where profit is heading?

The outlook starts from the Deal Models, the project plans and what people cost, whether or not anyone submits a week. Timecards add what was delivered against that plan, per person and project.

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Stop chasing timesheets. The week arrives filled in from the plan.

Capture the week on a phone, from rows that already know the plan.

Managers review what differed from plan, instead of approving every sheet.

Time management

Do you need timecards to know where profit is heading?

Where this connects.

Project delivery and margin

CSV import and Xero

Forward P&L