Profitdrive//
AREA 04 / 06·Financials and P&L

Your P&L for the months ahead, while you can still change it.

Your monthly P&L starts from signed work, extensions, pipeline, people cost and overhead, so you see where Operating Income is heading before the close.

The pain
You close the month 15 points below forecast. The forecast assumed a flat bench, but three people came off projects mid-month and nobody updated it. By the time the close lands, next month is under way, and all you can do is explain the variance.
Where it fits

Your accounting system stays your ledger for tax and compliance. Profitdrive shows where profit is heading and what moves it.

BEHAVIOUR 01 / 04

See monthly profit as Contracted, + Extensions and + Pipeline.

Take the next four months on Contracted. Revenue falls as signed work finishes, bench cost rises as people come off projects, and Operating Income falls each month. Add + Extensions and the decline softens; add + Pipeline and you see how much has to convert to refill the gap. Bench cost appears as a line in the P&L and the Outlook, beside internal projects and leave, where you can see it. Five projects can each run at a 25% project margin and still leave the firm at 8% after those lines and SG&A. The P&L shows the 8%.
Profitdrive//Caldera Group▾

Financials

Performance
Actuals & Budget
Cash & Billing
Plans
Accounting readiness
OutlookCompare
Oct 2026toJan 2027MonthlyContractedExtensionsPipelinePL Detail
P&L OutlookOct 2026Nov 2026Dec 2026Jan 2027Total
Revenue$821,000$769,000$685,200$592,900$2,868,100
Own Staff$702,400$664,800$598,300$521,600$2,487,100
Contractor$118,600$104,200$86,900$71,300$381,000
Delivery Cost$460,200$431,500$385,900$334,700$1,612,300
Contribution Margin$360,800$337,500$299,300$258,200$1,255,800
Contribution %43.9%43.9%43.7%43.5%43.8%
Internal Delivery Cost$78,400$86,900$101,300$114,800$381,400
Gross Margin$282,400$250,600$198,000$143,400$874,400
GM %34.4%32.6%28.9%24.2%30.5%
SG&A Cost$136,000$136,000$136,000$136,000$544,000
Operating margin$146,400$114,600$62,000$7,400$330,400
Operating margin %17.8%14.9%9.0%1.2%11.5%
Profitdrive//Caldera ▾

Financials

Performance
Actuals & Budget
Cash & Billing
Plans
Accounting readiness
OutlookCompare
Oct 2026 – Jan 2027Filters
P&L OutlookTotal
Revenue$2,868,100
Own Staff$2,487,100
Contractor$381,000
Delivery Cost$1,612,300
Contribution Margin$1,255,800
Contribution %43.8%
Internal Delivery Cost$381,400
Gross Margin$874,400
GM %30.5%
SG&A Cost$544,000
Operating margin$330,400
Operating margin %11.5%
The P&L Outlook month by month, in all three views.
BEHAVIOUR 02 / 04

Set the plan on the work you already have, and see the gap.

Open Plans, pick the year, and the plan starts from your contracted work, extensions and pipeline, with headcount, utilisation, rates and costs from your recent months.
Change a lever and the P&L follows. Profitdrive shows the gap to your target and the bookings sales needs each month to close it. Publish it as a Budget or a Forecast, and from then on the outlook is compared with it.
Profitdrive//Caldera Group▾

Financials

Performance
Actuals & Budget
Cash & Billing
Plans
Accounting readiness
Sep 2026toAug 2027FY26 Growth PlanName+ NewFinalise…
PlanP&LKPIsPhasingSalesAssumptions
Plan summary
P&L lineOutlook remainingObjectiveFrom KPIsGap vs KPIsGap vs Outlook
Revenue$10.38M$11.2M$10.9M−$300K$820K
CM%44.5%46.0%45.5%−0.5 pp+1.5 pp
GM%35.6%37.0%36.3%−0.7 pp+1.4 pp
SG&A$1.63M$1.63M$1.63M$0$0
Operating margin %19.9%22.4%21.3%−1.1 pp+2.6 pp
BEHAVIOUR 03 / 04

Compare actuals with the Outlook, Budget, Last year or a forecast.

Performance gives you PL Detail, Clients and Business Units, and you drill down by line, account, project and people. Compare against Budget, Last year or a forecast, and read Actual, Δ and Δ% for each line. Export PL Detail to CSV, or to branded Excel and PDF for the board pack. The view covers the previous, current and next two financial years.
Profitdrive//Caldera Group▾

Financials

Performance
Actuals & Budget
Cash & Billing
Plans
Accounting readiness
OutlookCompare
Sep 2026toOct 2026MonthlyOutlookAs of nowPL Detail
P&L CompareSep 2026Oct 2026ActualOutlookΔΔ%ActualOutlookΔΔ%
RevenueWhy$826,400$843,000−$16,600−2.0%—$821,000——
Delivery CostWhy$473,900$470,100$3,8000.8%—$460,200——
Contribution Margin$352,500$372,900−$20,400−5.5%—$360,800——
Contribution Margin %42.7%44.2%−1.6% pp——43.9%——
Internal Delivery Cost$76,200$74,600$1,6002.1%—$78,400——
Gross Margin$276,300$298,300−$22,000−7.4%—$282,400——
Gross Margin %33.4%35.4%−2.0% pp——34.4%——
SG&A Cost$139,300$136,000$3,3002.4%—$136,000——
Operating margin$137,000$162,300−$25,300−15.6%—$146,400——
Operating margin %16.6%19.3%−2.7% pp——17.8%——
Performance with Compare switched on: Actual next to the figures you compare it with, line by line.
BEHAVIOUR 04 / 04

See what actually happened, next to what you expected.

Your P&L closes on your accounting book, and your projects close on your timecards, in the same view. Firm actuals come from a CSV import from any accounting system, or from Xero (read-only), and project actuals from accepted timecards. An accepted month shows actuals in place of the outlook, and you can hard-close it.
The question this answers

How do you forecast forward profit for a services firm?

Start the monthly P&L from the work your firm already runs: signed work, extensions, pipeline, people cost and overhead. Read it month by month in three views, and you see the shape of the year before the close confirms it.

Where this connects.

Pipeline and deal pricing

See how deals are priced

Management reporting

See the dashboard

People cost and capacity

See capacity and cost

Next month's P&L, line by line, down to the project and the people behind each number.

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