Project margin is not company profit.

Choosing a PSA for a 25–150-person IT or professional-services firm? Compare the pipeline, projects, people and timecards your team needs—and how the software explains the whole company’s financial result.

Request early access See the connected workflow

Choose for the work you sell.

Profitdrive connects the priced opportunity to the project plan, resourcing, timecards and forward company P&L. It is an alternative worth evaluating when your engagements are staffed against a plan and management needs to see the financial effect of what changes.

If your daily priority is ticket dispatch, detailed task scheduling, a client portal or another specialised workflow, make that an explicit requirement. Compare it with what you already use and keep the system that serves it well.

Compare the work, not the feature labels.

Use the same opportunity, delivery plan and reporting period in each system. A tick beside “financials” does not tell you what the calculation includes.

Compare the work, not the feature labels.
Workflow	Verify in your shortlist	Profitdrive
Pipeline and deal pricing	Check stages, ownership, dated costs, working days and commercial modes.	Model the work on an opportunity, including named people and costed open roles.
Deal to delivery	Check what must be entered again after a win.	Convert to Project carries rows, phases, people, roles and commercial modes into the project plan.
People and capacity	Check how available people, unfilled demand and cost changes are represented.	Read capacity under Contracted, + Extensions and + Pipeline, with dated people cost.
Time and actual cost	Check how planned work, recorded time and invoice output connect.	Confirm or correct a week prefilled from the plan; accepted time supplies delivered project cost.
Company financials	Check full-period staff cost, unused capacity, SG&A and reconciliation to the accounts.	Read the company outlook down to Operating Income, with bench, internal work, leave and SG&A.
Management reporting	Check BU attribution, comparisons and board exports, not just aggregate project margin.	Compare Actual with Budget, Last year or a forecast through PL Detail, Clients and Business Units.
Accounting and billing	Distinguish native connections, file imports and invoice creation.	Monthly actuals by CSV, optional read-only Xero, and invoice-file export in Xero’s import layout.

Pipeline and deal pricing

Verify in your shortlist: Check stages, ownership, dated costs, working days and commercial modes.
Profitdrive: Model the work on an opportunity, including named people and costed open roles.

Deal to delivery

Verify in your shortlist: Check what must be entered again after a win.
Profitdrive: Convert to Project carries rows, phases, people, roles and commercial modes into the project plan.

People and capacity

Verify in your shortlist: Check how available people, unfilled demand and cost changes are represented.
Profitdrive: Read capacity under Contracted, + Extensions and + Pipeline, with dated people cost.

Time and actual cost

Verify in your shortlist: Check how planned work, recorded time and invoice output connect.
Profitdrive: Confirm or correct a week prefilled from the plan; accepted time supplies delivered project cost.

Company financials

Verify in your shortlist: Check full-period staff cost, unused capacity, SG&A and reconciliation to the accounts.
Profitdrive: Read the company outlook down to Operating Income, with bench, internal work, leave and SG&A.

Management reporting

Verify in your shortlist: Check BU attribution, comparisons and board exports, not just aggregate project margin.
Profitdrive: Compare Actual with Budget, Last year or a forecast through PL Detail, Clients and Business Units.

Accounting and billing

Verify in your shortlist: Distinguish native connections, file imports and invoice creation.
Profitdrive: Monthly actuals by CSV, optional read-only Xero, and invoice-file export in Xero’s import layout.

Ask how the profit number is made.

A rate that includes an overhead allowance and a project margin report can be useful. They do not, by themselves, explain whether all staff cost and actual period SG&A reconcile to a company P&L. Ask for the inputs, the period and the calculation.

Profitdrive separates delivery cost, Non-Billable Production Cost (bench, internal-project and leave-related cost) and SG&A in its forward financial view. Test the complete cost structure against your method. Ask each vendor to show how its model accounts for the whole period, beyond the margins on assigned work.

Price the roles. Then compare the total.

Full seats are for company financial decisions; Team seats are for managing work; Submitter seats are for recording time. The first five Submitter seats are free. Partner and Viewer access is read-only and free. Use current seat prices for the currency and billing term you choose.

For illustration, 25 people with 2 Full, 3 Team and 20 Submitter seats pay for 2 Full, 3 Team and 15 Submitter seats. At 75 people, a 3/7/65 mix pays for 60 Submitters. At 150, a 5/15/130 mix pays for 125. These are examples, not minimum requirements.

Check the required competitor tier, paid-user definition, minimum commitment, add-ons, setup and tools you retain. Projectworks describes billing active people in bands; Productive distinguishes feature tiers; Scoro prices app combinations. A headline rate alone is not a comparable total.

Current seat prices. See pricing

Check the comparison against current plans.

Plan details checked on 13 October 2026. Confirm the tier, user definition and billing terms for your own configuration.

Projectworks plans and billing rules Productive tiers and overhead-cost description Scoro app combinations and pricing

Test one decision before choosing.

Take a deal you are pricing, a project already running and the next few months of company reporting. Record what each system needs to prepare and maintain the case, and what decision its numbers let you make.

The useful comparison is the configuration your firm would actually use. Check current prices on the pricing page and the source plan pages before deciding; a lower-cost or broader-functionality claim needs that calculation.

Follow the question that matters next.

For CFOs, controllers and CEOs who need to explain the company result and the months ahead. Company forecasting and management reporting

For firms whose main CRM need is managing opportunities and pricing the work they sell. CRM and sales pipeline alternatives

See all starting points

Your evaluation

Which missing or costly workflow is prompting your PSA evaluation?

Request early access to put Profitdrive through that specific case, then compare the outcome and the configuration cost.

Request early access See the connected workflow